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Cancellation and Payment Policies
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Public Trainings

Public trainings are individual, one-time sessions that are offered on our training calendar. They are open to anyone and registration takes place through our website.

Payment Policy

Registration closes 3 business days before the training. Participants that register after the registration deadline will be charged a $10 late fee.

All fees must be paid in full prior to attending the training. Payments made onsite will be assessed a $10 late fee per registration.

Cancellation Policy

Participant cancellations must be received at least 3 business days prior to the training to receive a full refund. Cancellations received fewer than 3 days in advance will receive a full refund less a $10 cancellation fee. No-shows will not receive a refund.

If you need to cancel your registration, please email info@mnaeyc-mnsaca.org. Include in the subject line: "Cancelling Registration for [Event Name]."

If you arrive 20 minutes late or more to a training, you will not receive a training certificate or a refund.

There will be no transferring of funds, registering for another session, or make-up sessions unless the training is cancelled by MnAEYC-MnSACA.

If you would like to send someone else to a training in your place you may do so up to 3 business days before the training is held. Email info@mnaeyc-mnsaca.org with your name, the training title & date, and the name & email of the person who will be replacing you. Please note that the training fee will be adjusted based on the replacement's member status (i.e., you will be charged for whomever actually attends the training).

MnAEYC-MnSACA reserves the right to cancel a training. We will cancel for low enrollment, for extreme weather, or other emergencies. All attempts will be made to reach the registered participants. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list.

In all cases, notifications will be sent via email to registered participants at the contact information we have. Notice will also be posted on both the homepage of our website and in Latest News, and on our main phone number, 651-646-8689.

Registration fees will be fully refunded if MnAEYC-MnSACA cancels a public training.

Low Enrollment

Trainings cancelled because of low enrollment will be cancelled 3 business days prior to the training.

Weather Related

In the case of severe weather, we will try to make our decisions about cancelling as early as possible. If there is a chance for severe weather, we highly recommend that participants keep an eye on their email and our website for a cancellation notification, or call into our office voicemail at 651-646-8689.

Rather than cancel, we will try most often instead to offer additional make-up sessions when a significant number of participants might not be able to attend due to weather-related driving conditions.

 

Private Trainings/Relationship Based Professional Development (RPBD)

Private trainings are those arranged through a MnAEYC-MnSACA staff member, most often held onsite for a program. Relationship Based Professional Development includes coaching and consultation services, also held onsite.

Payment Policy

Programs will be quoted for the anticipated services, but will be billed afterward for the actual services that occur. Program contacts will receive an invoice following the training or RBPD. Payment is required on receipt of the invoice.

Cancellation Policy

For cancellations made three days or more prior to a scheduled training, no fees will be charged to the program. For cancellations made fewer than three days prior to a scheduled training, the program will be invoiced for 50% of the quoted training fee. The program shall not be held responsible for cancellations due to State of Emergency conditions, inclement weather conditions or other circumstances beyond the reasonable control of the program.

Rather than cancel, we will try to reschedule when appropriate. 

 

Annual State Conference

More information about our Annual State Conference can be found here.

Payment Policy

Early Bird Registration

Payment for Early Bird registrations must be made by FridayDecember 6, 2019. If Early Bird registrations are not paid by Friday, December 6, 2019, the registration fee will revert to the regular applicable member/non-member rate.

Regular Registration

The registration deadline is 5:00 p.m. on Friday, January 17, 2020. Registrations submitted after January 17 will be charged a $75 late fee. All registrations must be paid in full by Thursday, January 30, 2020. Registrations not paid by Thursday, January 30, 2020 will be assessed a $50 late fee per registration onsite. All fees must be paid prior to attending the Conference.

Group Registration

To receive the group discount, all registration forms must be received together at one time by Friday, December 6, 2019. Group registrations submitted after Friday, December 6, 2020 will be processed at the regular non-discounted rate.

Onsite Registration and/or Payment

Onsite registration is accepted but will be assessed a $75 fee per registration. Payment must be made at the time of onsite registration.

Cancellation Policy

With written cancellation notice, received by Friday, January 17, 2020 you will receive a full refund, less a $50 administrative charge. Cancellations received between January 17 and January 30 will receive a full refund, less a $75 administrative charge. Cancellations received after Thursday, January 30, 2020 are nonrefundable. Notices of cancellation must be faxed to the MnAEYC-MnSACA office at 651-789-2286 or emailed to info@mnaeyc-mnsaca.org.

No-shows will not receive a refund.

MnAEYC-MnSACA reserves the right to cancel the conference. We will cancel for extreme weather or other emergencies. All attempts will be made to reach the registered participants. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list.

In all cases, notifications will be sent via email to registered participants at the contact information we have. Notice will also be posted on both the homepage of our website and in Latest News, and on our main phone number, 651-646-8689.

Registration fees will be fully refunded if MnAEYC-MnSACA cancels the conference.

Weather Related

In the case of severe weather, we will try to make our decisions about cancelling as early as possible. If there is a chance for severe weather, we highly recommend that participants keep an eye on their email and our website for a cancellation notification, or call into our office voicemail at 651-646-8689.

 

Leadership Institute

More information about our Leadership Institutes can be found here.

Payment Policy

Regular Registration

For Keynote Only and Regular Summer Leadership Institute Experience + Extended Access & Extra Inservice Hours Packages:

Registration closes on Friday, July 24, 2020. Participants that register after the deadline will be charged a $20 late fee.

All registrants must be paid in full prior to receiving access to the event.

For Regular Summer Leadership Institute Experience Package:

Registration closes on Friday, July 31, 2020. Participants that register after the deadline will be charged a $20 late fee.

All registrants must be paid in full prior to receiving access to the event.

Group Registration

To receive the group discount, all registration forms must be received by Friday, July 17, 2020 at 5:00 p.m. Group registrations submitted after July 17 will be processed at the regular non-discounted rate.

**Please note: Group discounts cannot be stacked with the Early Bird rates, so by default, groups will receive the Early Bird rate from June 22-28.

Cancellation Policy

For Keynote Only and Regular Summer Leadership Institute Experience + Extended Access & Extra Inservice Hours Packages:

With written cancellation notice received by July 24, 2020 at 5:00 p.m., you will receive a full refund less a $20 administrative charge. Cancellations received after Friday, July 24, 2020 are nonrefundable.

For Regular Summer Leadership Institute Experience Package:

With written cancellation notice received by July 31, 2020 at 5:00 p.m., you will receive a full refund less a $20 administrative charge. Cancellations received after Friday, July 31, 2020 are nonrefundable.

Notices of cancellation must be emailed to info@mnaeyc-mnsaca.org.

MnAEYC-MnSACA reserves the right to cancel the event. We will cancel for low enrollment, for extreme weather, or other emergencies. All attempts will be made to reach the registered participants. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list.

In all cases, notifications will be sent via email to registered participants at the contact information we have. Notice will also be posted on both the homepage of our website and in Latest News, and on our main phone number, 651-646-8689.

Registration fees will be fully refunded if MnAEYC-MnSACA cancels the event.

Weather Related

In the case of severe weather, we will try to make our decisions about cancelling as early as possible. If there is a chance for severe weather, we highly recommend that participants keep an eye on their email and our website for a cancellation notification, or call into our office voicemail at 651-646-8689.

 

Leadership Journey Series

More information about the Early Childhood Leadership Journey Series can be found here.

More information about the School-Age Leadership Journey Series can be found here.

Payment Policy

Registration closes 5 business days before the series begins. Participants that register after the registration deadline will be charged a $50 late fee. 

All fees must be paid in full prior to attending the first training of the series. Payments made onsite will be assessed a $50 late fee per registration.

Cancellation Policy

Participant cancellations must be received at least 5 business days prior to the first training to receive a full refund. Cancellations received fewer than 5 business days in advance will receive a full refund less a $50 cancellation fee. No-shows will not receive a refund.

If you need to cancel your registration for the series, please email info@mnaeyc-mnsaca.org. Include in the subject line: "Cancelling Registration for [Event Name]."

Registration fees will be fully refunded if MnAEYC-MnSACA cancels the series.

If you arrive 20 minutes late or more to any single training or COP, you will not receive a certificate of attendance or refund for that particular training/COP. No refunds are given for missed trainings or COPs.

There will be no transferring of funds, registering for another session, or make-up sessions unless the training is cancelled by MnAEYC-MnSACA.

Attendance at trainings/COPs is for the registered individual only, meaning you may not send someone in your place if you cannot make it to one of the trainings or COPs. However, if you would like to send someone else to the entire series in your place you may do so up to 5 business days before the first training is held. Email info@mnaeyc-mnsaca.org with your name, the training title & date, and the name & email of the person who will be replacing you. Please note that the registration fee will be adjusted based on the replacement's member status (i.e., you will be charged for whomever actually attends the series).

MnAEYC-MnSACA reserves the right to cancel either the entire series, or an individual training/COP within the series. We will cancel for low enrollment, for extreme weather, or other emergencies. All attempts will be made to reach the registered participants. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list.

If you will miss one of the individual trainings/COPs, please contact your cohort leader.

Low Enrollment

The series, if cancelled because of low enrollment, will be cancelled 5 business days before the first training date.

Weather Related

In the case of severe weather, we will try to make our decisions about cancelling as early as possible. If there is a chance for severe weather, we highly recommend that participants keep an eye on their email and our website for a cancellation notification, or call into our office voicemail at 651-646-8689.

Rather than cancel, we will try most often instead to offer additional make-up sessions when a significant number of participants might not be able to attend due to weather-related driving conditions.

In all cases, notifications will be sent via email to registered participants at the contact information we have. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list. Notice will also be posted on both the homepage of our website and in Latest News, and on our main phone number, 651-646-8689.


 

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