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2018 MnAEYC-MnSACA Conference Exhibitor & Advertiser Space Prospectus
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Exhibit / Advertise

Please join the Minnesota Association for the Education of Young Children (MnAEYC) and the Minnesota School-Age Care Alliance (MnSACA) by exhibiting at our Annual State Conference, March 9-10, 2018 at the St. Paul RiverCentre. We are excited to offer a premier conference for professionals working with children and youth. It brings together nearly 1,000 leaders from across Minnesota providing care and education in a variety of early childhood and afterschool settings. 

This conference is the foremost place to network with new and existing buyers, unveil new merchandise and services, and showcase your top sellers. The MnAEYC-MnSACA Annual State Conference will offer you the optimal sales opportunity for summer programs, as well as to fill the year-round needs of professionals who work with early childhood and school-age children.

Looking to expand your impact at the conference? We are excited to offer Gold Sponsors an opportunity to showcase their products and/or resources during a break-out session. Share the latest trends, products, or services to your potential customers in a dedicated session. Sign up early to ensure your session is among the choices for participants.


EXHIBIT Opportunities

Tables
Exhibit table is included in gold and silver level sponsorships. All exhibit tables will be located in the Kellogg Concourse.
 6-foot skirted table with two chairs.
  • MnAEYC-MnSACA member: $375 per table
  • Nonprofit:  $425 per table
  • MnAEYC-MnSACA nonmember: $450 per table

NEW Exhibiting Options:  *Limited availability*  

  • Cocktail Table with one chair: $175
  • Split 6 Foot Table to Share: $375 (both organizations sharing the table must be MnAEYC-MnSACA Members and it is the registering organization's responsibility to provide payment in full)

 REGISTER TO EXHIBIT

Electricity is available. Electricity fees must be paid to the RiverCentre directly. To order electrical services, please order and pay online. Please note that electrical prices increase on show days and you will pay a lower rate if you order in advance. Please visit the Exhibitor Services page on the RiverCentre website for application and payment.
 

As the exclusive caterer for the Saint Paul RiverCentre, MHC Culinary Group reminds exhibitors that no outside food or beverages are allowed at your exhibit booth. Any samples that are given out must be bite-sized. Please see the RiverCentre's Food & Beverage Sampling Policy and Food Permit information sheet for more information.

 

Exhibit Representatives

Each 6 ft table comes with TWO exhibit representative passes (one per organization if selecting the split/shared option). The Cocktail table option comes with one exhibit representative pass.  Exhibitor representative passes that come with the exhibit table (standard, cocktail, or split) include breakfast and lunch.

If you plan to have additional representatives at your booth at any given time, you will need to purchase additional exhibitor passes ($50 each). A link to purchase additional passes will be provided with your exhibit table purchase confirmation. 

MnAEYC-MnSACA will request your company exhibit/sponsor representatives’ names in January. A form will be sent to your exhibit contact person to submit your representative names (each booth includes to two registrations) and purchase additional representative registrations (if needed). Exhibitor pre-registration will end on December 15, 2017. After this date, any changes or additions will need to be made onsite.

Due to high demand, we have limited exhibitor space available. Reserve your table now!

 

ADVERTISING Opportunities

Advertisement is included in all sponsorship levels.

Advertisement in Conference program book

  • Inside front cover (7.5 inches wide by 9.5 inches tall): $500 
  • Inside back cover(7.5 inches wide by 9.5 inches tall): $500
  • Back cover(7.5 inches wide by 9.5 inches tall): $750 
  • Full page (7.5 inches wide by 9.5 inches tall): $150 
  • Quarter page (3.5 inches wide by 4.5 inches tall): $75
  • Half page (7.5 inches wide by 4.5 inches tall): $100
  • Eighth page ( 3.5 inches wide by 2 inches tall): $50 

Register to Advertise

Advertisement requirements: All advertisement sponsors must submit black-and-white, high-resolution PDF or EPS files to lmeath@synergosamc.com by Dec.31, 2017. If you have any questions about your advertisement, contact the MnAEYC-MnSACA publications coordinator, Laura Meath at lmeath@synergosamc.com
 

Payment and Cancellation Policies 

 Payment for exhibit space and advertisement must be received by December 15, 2017 or the registration will be cancelled.

Exhibitors are considered “no show” if a company does not occupy and exhibit in the designated space within one hour of the scheduled opening of the exhibit space at 7am on Friday, March 9, and has not given MnAEYC-MnSACA the required written notice of cancellation. MnAEYC-MnSACA has the right to use “no show” exhibit space in such a manner as it may deem in the exposition’s best interest. Failure to occupy exhibit space does not relieve the Exhibitor from their obligation to pay the full booth rental fee.
Cancellations received in writing by December 15, 2017 will be refunded, less a $100 processing fee. No refunds will be given after December 15, 2017.

MnAEYC-MnSACA reserves the right to refuse exhibit space and/or sponsorship to any applicant for any reason. In addition, MnAEYC-MnSACA reserves the right to refuse exhibit space or sponsorship to any organization if, after the acceptance of the Application and Contract, information should come to the attention of MnAEYC-MnSACA, which in the reasonable judgment of MnAEYC-MnSACA, demonstrates that the proposed sponsor, exhibitor or any portion of its contents would be inconsistent with the principles espoused by MnAEYC-MnSACA or unfavorable to its public reputation. In the event MnAEYC-MnSACA should exercise this right, any deposit and fees paid to MnAEYC-MnSACA shall be refunded. MnAEYC-MnSACA has the right to refuse an applicant access to future events. MnAEYC-MnSACA has the right to refuse an applicant access to any event, if the applicant owes money to MnAEYC-MnSACA. 

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