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Cancellation and Payment Policies
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Public Trainings

Public trainings are individual, one-time sessions that are offered on our training calendar. They are open to anyone and registration takes place through our website.

Payment Policy

All fees must be paid in full prior to attending the training or a $10 late fee will be assessed per registration.

Participant cancellations must be received at least 3 business days prior to the training to receive a full refund. Cancellations received fewer than 3 days in advance will receive a full refund less a $10 cancellation fee. No-shows will not receive a refund and will also receive a $10 cancellation fee.

If you need to cancel your registration, please email info@mnaeyc-mnsaca.org. Include in the subject line: "Cancelling Registration for [Event Name]."

Registration fees will be fully refunded if MnAEYC-MnSACA cancels a public training.

If you arrive 20 minutes late or more to a training, you will not receive a training certificate or a refund.

There will be no transferring of funds, registering for another session, or make-up sessions unless the training is cancelled by MnAEYC-MnSACA.

If you would like to send someone else to a training in your place you may do so up to 3 business days before the training is held. Email info@mnaeyc-mnsaca.org with your name, the training title & date, and the name & email of the person who will be replacing you. Please note that the training fee will be adjusted based on the replacement's member status (i.e., you will be charged for whomever actually attends the training).

Cancellation Policy

MnAEYC-MnSACA reserves the right to cancel a training. We will cancel for low enrollment, for extreme weather, or other emergencies. All attempts will be made to reach the registered participants. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list.

In all cases, notifications will be sent via email to registered participants at the contact information we have. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list. Notice will also be posted on both the homepage of our website and in Latest News, and on our main phone number, 651-646-8689.

Low Enrollment

Trainings cancelled because of low enrollment will be cancelled 3 business days prior to the training.

Weather Related

When Minneapolis or St. Paul Public Schools are closed all day due to weather, MnAEYC-MnSACA will be closed, and all scheduled meetings and trainings will be cancelled, regardless of when the announcement is made.

MnAEYC-MnSACA may not always directly notify participants since our offices would be closed. We will continue to recommend that participants listen to/watch the news, and call our offices at 651-646-8689, where the cancellation will be announced. Detailed information on each district's policies can be found here: Minneapolis | St. Paul.

We will try to make our decisions as early as possible, and not wait for either of these districts to announce a closure. In some instances, we may decide to cancel a training even when districts remain open.

Rather than cancel, we will try most often instead to offer additional make-up sessions when a significant number of participants might not be able to attend due to weather-related driving conditions.

 

Private Trainings/Relationship Based Professional Development (RPBD)

Private trainings are those arranged through a MnAEYC-MnSACA staff member, most often held onsite for a program. Relationship Based Professional Development includes coaching and consultation services, also held onsite.

Payment Policy

Programs will be quoted for the anticipated services, but will be billed afterward for the actual services that occur. Program contacts will receive an invoice following the training or RBPD. Payment is required on receipt of the invoice.

Cancellation Policy

Cancellation timelines and procedures will be determined between the trainer/consultant and the program based on things such as program location, location trainer is coming from, travel distance, etc.

Rather than cancel, we will try most often instead to schedule make-up sessions.

 

Annual State Conference

More information about our Annual State Conference can be found here.

Payment Policy

With written cancellation notice received by Friday, February 9, 2018 at 5:00 p.m., you will receive a full refund, less a $50 cancellation fee. Cancellations received after Friday, February 9, 2018 are nonrefundable. No-shows will not receive a refund.

Notices of cancellation must be faxed to the MnAEYC-MnSACA office at 651-917-1835 or emailed to conference@mnaeyc-mnsaca.org.

Early Bird Registration

Payment for Early Bird registrations must be made by Friday, December 15, 2017 at 5:00 p.m. If Early Bird registrations are not paid by Friday, December 15, 2017, the registration fee will revert to the regular applicable member/non-member rate.

Regular Registration

All registrations must be paid in full by Friday, February 9, 2018 at 5:00 p.m. Registrations not paid by Friday, February 9, 2018 at will be assessed a $35 late fee per registration. All registrations and fees must be paid prior to attending the conference.

Group Registration

To receive the group discount, all registration forms must be received together at one time by Friday, December 29, 2017. Payment by check or P.O. must accompany group registrations in order for the discounted rate to be valid. Group registrations submitted without payment or after Friday, December 29, 2017 will be processed at the regular non-discounted rate.

Onsite Registration and/or Payment

Onsite registration is accepted but will be assessed a $35 late fee per registration. Payment must be made at the time of onsite registration in order to attend the conference.

 

Summer Leadership Institute

More information about our Summer Leadership Institute can be found here.

Payment Policy

With written cancellation notice received by Friday, July 14, 2017 at 5:00 p.m., you will receive a full refund less a $35 cancellation fee. Cancellations received after Friday, July 14, 2017 are nonrefundable. No-shows will not receive a refund.

Notices of cancellation must be emailed to info@mnaeyc-mnsaca.org.

Regular Registration

All registrations must be paid in full by Wednesday, July 19, 2017 at 5:00 p.m. Payments made onsite will be assessed a $35 late fee per registration. Payment must be made in order to attend the institute.

Group Registration

To receive the group discount, all registration forms must be received by Friday, July 7, 2017 at 5:00 p.m. Group registrations submitted after July 7, 2017 will be processed at the regular non-discounted rate.

 

Super School-Age Saturday

More information about Super School-Age Saturday can be found here.

Payment Policy

With written cancellation notice received by Friday, October 27, 2017 at 5:00 p.m. you will receive a full refund. Cancellations received by Wednesday, November 1, 2017 at 5:00 p.m. will receive a full refund less a $35 cancellation fee. Cancellations received after Wednesday, November 1, 2017 are nonrefundable. No-shows will not receive a refund.

Notices of cancellation must be emailed to info@mnaeyc-mnsaca.org.

Regular Registration

All registrations must be paid in full by Friday, November 3, 2017 at 5:00 p.m. Payments made onsite will be assessed a $20 late fee per registration. Payment must be made in order to attend the event.

Group Registration

To receive the group discount, all registration forms must be received by Friday, October 27, 2017 at 5:00 p.m. Group registrations submitted after October 27, 2017 will be processed at the regular non-discounted rate.

 

Leadership Journey Series

More information about the Early Childhood Leadership Journey Series can be found here.

More information about the School-Age Leadership Journey Series can be found here.

Payment Policy

All fees must be paid in full prior to attending the first training of the series or a $50 late fee will be assessed per registration.

Participant cancellations must be received at least 5 business days prior to the first training to receive a full refund. Cancellations received fewer than 5 business days in advance will receive a full refund less a $50 cancellation fee. No-shows will not receive a refund and will also receive a $50 cancellation fee.

If you need to cancel your registration for the series, please email info@mnaeyc-mnsaca.org. Include in the subject line: "Cancelling Registration for [Event Name]."

Registration fees will be fully refunded if MnAEYC-MnSACA cancels the series.

If you arrive 20 minutes late or more to any single training or COP, you will not receive a certificate of attendance or refund for that particular training/COP. No refunds are given for missed trainings or COPs.

There will be no transferring of funds, registering for another session, or make-up sessions unless the training is cancelled by MnAEYC-MnSACA.

Attendance at trainings/COPs is for the registered individual only, meaning you may not send someone in your place if you cannot make it to one of the trainings or COPs. However, if you would like to send someone else to the entire series in your place you may do so up to 5 business days before the first training is held. Email info@mnaeyc-mnsaca.org with your name, the training title & date, and the name & email of the person who will be replacing you. Please note that the registration fee will be adjusted based on the replacement's member status (i.e., you will be charged for whomever actually attends the series).

Cancellation Policy

MnAEYC-MnSACA reserves the right to cancel either the entire series, or an individual training/COP within the series. We will cancel for low enrollment, for extreme weather, or other emergencies. All attempts will be made to reach the registered participants. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list.

If you will miss one of the individual trainings/COPs, please contact your cohort leader.

Low Enrollment

The series, if cancelled because of low enrollment, will be cancelled 5 business days before the first training date.

Weather Related

When Minneapolis or St. Paul Public Schools are closed all day due to weather, MnAEYC-MnSACA will be closed, and all scheduled meetings and trainings will be cancelled, regardless of when the announcement is made.

MnAEYC-MnSACA may not always directly notify participants since our offices would be closed. We will continue to recommend that participants listen to/watch the news, and call our offices at 651-646-8689, where the cancellation will be announced. Detailed information on each district's policies can be found here: Minneapolis | St. Paul.

We will try to make our decisions as early as possible, and not wait for either of these districts to announce a closure. In some instances, we may decide to cancel a training even when districts remain open.

Rather than cancel, we will try most often instead to offer additional make-up sessions when a significant number of participants might not be able to attend due to weather-related driving conditions.

In all cases, notifications will be sent via email to registered participants at the contact information we have. Please ensure info@mnaeyc-mnsaca.org is on your safe-sender list. Notice will also be posted on both the homepage of our website and in Latest News, and on our main phone number, 651-646-8689.


 

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